Now taking builds for Q4. 6 slots per month
Chief of Staff AIApply

AI implementation for founders, owners & creators

A chief of staff
that never
sleeps.

Right now it could be: turning calls into proposals

We build your entire AI operating system. ChatGPT, Claude, Grok and Muse are configured around your business and your life, connected to your tools, and trained on how you work. Then we teach you to run it. From client replies and proposal drafts to creative briefs, onboarding and your weekly business dashboard.

Apply for a build Explore capabilities
Live in 2–6 weeksFrom $5,000You own everything
Founder smiling at her morning brief over coffee on a sunlit terrace at sunrise

Morning brief · 07:00

6 inboxes read

3 need you

Draft replies ready

Proposal drafted

ChatGPT
Claude
Grok
Muse
INBOXPROPOSALSAD COPYCRMSALES CALL REVIEWCOMPETITOR INTELHIRINGINSTAGRAMXTEAM REPORTSCLIENT HUBSCREATIVETRAVELSECOND BRAINMORNING BRIEFBRAND GUIDESONBOARDINGVIDEO BRIEFSBUSINESS DASHBOARDSINBOXPROPOSALSAD COPYCRMSALES CALL REVIEWCOMPETITOR INTELHIRINGINSTAGRAMXTEAM REPORTSCLIENT HUBSCREATIVETRAVELSECOND BRAINMORNING BRIEFBRAND GUIDESONBOARDINGVIDEO BRIEFSBUSINESS DASHBOARDS
0AI platforms working as one team
0+projects & agents on a Principal build
0second brain keeping them in sync
0%built in your accounts, owned by you

00 · Why this exists

Founder still working at his kitchen table at 11pm, phone on his shoulder, laptop and paperwork everywhere

You bought the subscriptions.
You're still doing everything.

Still on your plate · 11:48 pm

47 unread emails

3 proposals due tomorrow

Ad report not started

AI you actually use

ChatGPT, Claude and Grok are sitting in your browser as search boxes because nobody set them up around how you work.

Built by people who run five companies on it

Competitor scan

218 new ads

Weeks of setup, done for you

Your build · day 18 of 21

Intake complete

Second brain built

Agents configured

Team training · Thursday

Chef-owner plating a dish during evening service while his reviews get answered

Handled · during service

14 reviews answered

Tomorrow's tables confirmed

Produce order placed

You own every prompt, agent and vault

Built in your accounts. Nothing rented from us.

Your vault

/clients

/offers

/voice & tone

/SOPs

Synced to ChatGPT · Claude · Grok

00 · What you get

One brain.
Four platforms.
Your whole stack.

Second Brainyour knowledge vault (Obsidian)
ChatGPT

Drafting, ad copy, replies, website edits

Claude

Proposals, CRM, call review, client hubs, creative

Grok

Your bot team: inbox, hiring, competitor intel, X

Muse

Your Instagram: posts, DMs, replies

GmailGoogle CalendarSlackNotionGoogle DriveGoHighLevelHubSpotShopifyFathomLinkedInInstagramXLovable
Founder standing at the head of the table, laughing with his leadership team on a Monday morning

#leadership · Mon 07:00

Weekly digest posted

Slack, CRM & Drive in sync

3 agents reported in

01

Custom projects & GPTs

Loaded with your offers, brand guides, client context and reusable templates.

02

Autonomous agents

Specialists with clear jobs, schedules, handoffs and reports.

03

Tool connections

Selected source data becomes useful drafts, updates and decisions for your review.

04

Training

Live practice in daily delegation, review and handoff, plus a recorded playbook.

00 · Use cases

Ten jobs you can stop
doing yourself.

Build around the work already on your plate.

Creator laughing at her phone on a studio sofa, next week's content plan pinned to the wall behind her

Handled · 9:40 am

DMs cleared

3 posts published

Next week's content planned

Creator

Business owner with a coffee looking out over his team working in a bright open-plan office

Handled · this week

Team briefed

New hire onboarded

Weekly report sent

Owner

Founder shaking hands with a new client across a desk with an onboarding folder

Handled · since Monday

3 bookings confirmed

2 new clients onboarded

Ads live · 14 new leads

Founder

Executive checking her phone over coffee in a hotel lobby, suitcase beside her

Handled · before 8 am

Calendar sorted

3pm moved to Thursday

Next week planned

Executive

Family laughing together in the kitchen while dad flips pancakes

Handled · this weekend

Family time protected

Dinner booked · Sat 7pm

Groceries delivered

Your life

Illustrative workflows. We scope the tools, permissions and review steps around your build.

Example workflow

One request. A team of next steps.

Build yours
“Turn this discovery call into a clear proposal and onboarding plan.”
  1. 01
    Call reviewer

    Needs, decisions and commitments

  2. 02
    Proposal builder

    Draft scope using approved offers

  3. 03
    Onboarding coordinator

    After approval: checklist, owners and missing access

Proposal for your review

04What it produces

Work you can
actually use.

A clear brief. A considered proposal. A brand foundation your team can build from.

Illustrative outputs
Illustrative output

The daily brief

The decisions, priorities and next steps that need you.

Illustrative output

The proposal

Call context shaped into a clear scope for review.

Illustrative output

The brand foundation

A shared direction for your voice, visuals and offer.

Illustrative output

The campaign pack

Connected concepts, copy and production briefs.

Illustrative output

The onboarding plan

Owners, access and next steps in one place.

Illustrative output

The operating dashboard

One view of open work and decisions across the business.

00 · The origin

This is the exact system
we run ourselves.

Built from the workflows we use to run Agency Collective: reviewing calls, drafting proposals, preparing client updates, shaping brand and offer work, coordinating creative, onboarding and hiring. We rebuild those practical patterns around your business, tools and review process, not as a template but as a system you own.

A desk overlooking the city at dusk, laptop open

Overnight · 02:14

Ad Library scan finished

12 inboxes triaged

Morning brief queued

Hiring bot: 6 shortlisted

From our own stack

01

Call review & proposals

From conversation notes to decisions, scope and a draft for review.

02

Client Slack & team reports

Channel context condensed into updates, owners and blockers.

03

Brand books & offer pages

Shared positioning and approved offers turned into useful drafts.

04

Creative & video briefs

Clear concepts, references and production instructions for the team.

05

Client onboarding

Checklists, owners and missing access organized after approval.

06

Hiring & talent scouting

Role scorecards, candidate comparisons and interview questions.

00 · How it works

Built with you.
Owned by you.

01

Apply

A short application so we know it's a fit. We reply within one business day.

02

Deep intake

A long-form questionnaire plus a 90-minute session. We learn your business, your calendar, your tools, your voice, your recurring headaches.

03

Architecture

We map which platform owns which job and design your second brain, projects, agents and connections.

04

Build

We build it all inside your own accounts. You own every project, prompt, agent and vault. Nothing is rented from us.

05

Train

Live sessions for you, and your team on larger builds, plus a recorded playbook.

06

Optimize

30 to 90 days of support included. Optional monthly optimization after that.

00 · A week with it

Monday to Friday,
handled quietly.

An illustrative week. Your workflows are scoped to your build.

Executive reading his phone in the back of a car

Monday · 07:00

Week plan ready

5 decisions need you

Travel confirmed

Friday: 41 tasks closed

Mon

07:00

Calendar and priority inbox brief

09:30

Client issue brief prepared

16:00

Proposal review queued

Tue

08:15

Priority replies drafted

11:00

Onboarding checklist prepared

15:30

Pipeline follow-ups mapped

Wed

07:00

Travel and calendar updated

13:00

Fresh creative brief ready

17:00

Owners and blockers collected

Thu

08:30

Applicant comparisons prepared

12:15

Interview questions drafted

16:45

Client channels summarized

Fri

07:30

Operating and spend summary ready

12:00

Next week's content mapped

16:00

Family plans and reminders checked

00 · Pricing

Three builds.
Pick your depth.

Associate

$5,000

For one busy person.

  • Deep intake + 90-min strategy session
  • Your second brain (Obsidian vault) built and filled
  • 2 platforms configured (ChatGPT + Claude, or your preference)
  • Up to 6 custom projects / GPTs
  • Inbox + calendar connected, daily morning brief
  • 2 live training sessions + recorded playbook
  • 30 days of support
Apply: Associate
Most builds start here

Executive

$10,000

For a founder running a business.

  • Everything in Associate
  • 3 platforms (adds your Grok bot team)
  • Up to 12 projects and agents
  • CRM, Slack, Notion, Drive and calendar connected
  • 3 autonomous agents: inbox manager, competitor intel, daily briefing
  • Sales-call review + proposal builder
  • Instagram agent (Muse) or X digest
  • 4 live training sessions (one for a team member)
  • 60 days of support
Apply: Executive

Principal

$15,000

For you and your team.

  • Everything in Executive
  • All 4 platforms, up to 20 projects and agents
  • Up to 3 team seats configured
  • Department bots: hiring, head of ads, customer success, team manager
  • Client / project hubs with your assets loaded
  • Slack-to-task pipeline and weekly digests
  • Creative suite wired in (image + video generation)
  • 6 training sessions + a team workshop
  • 90 days of support, quarterly re-architecture
Apply: Principal

Keep it sharp. Optional monthly optimization.

Monthly audit, new agents as your tools and the models change, prompt tuning, and office hours. Cancel any time.

Associate$1,000/mo
Executive$1,500/mo
Principal$2,500/mo

Teams of 5+ or multi-company setups: custom. Mention it in the application.

00 · The alternatives

Compare the path,
not just the price.

Time to working system

Do it yourself
6–12 months of evenings
Hire a human
2–3 months to hire + ramp
Chief of Staff AI
2–6 weeks

Cost

Do it yourself
your hours
Hire a human
$120k–$250k a year
Chief of Staff AI
from $5,000 once

Available

Do it yourself
when you are
Hire a human
business hours
Chief of Staff AI
24/7

Knows all your tools & inboxes

Do it yourself
eventually
Hire a human
partly
Chief of Staff AI
yes, by design

You own it

Do it yourself
yes
Hire a human
no
Chief of Staff AI
yes

00 · Is this for you

This is for you if

  • You run a business, a brand, a practice or a personal brand and your day is full of work only you can do.
  • You already pay for AI tools and use 10% of them.
  • You'd rather pay once and own it than learn it for a year.
  • You want to hand work to a system, not a new hire.

Probably not if

  • You want a chatbot on your website. That's a different product.
  • You need enterprise IT procurement.
  • You're not willing to give the system real access to your tools.
  • Your budget is under $5,000.

00 · Questions

Before you
apply.

Everything. The projects, GPTs, agents, prompts, the vault and every connection live in your own accounts. We build inside them; we don't host anything you'd lose if we disappeared.

00 · Apply

Apply for a build.

Takes about four minutes. We reply within one business day.

Step 1 of 3: About you
I am a…
Team size
Builds from $5,000Apply